What Are SmartForms in FormWise? (The Easiest Way to Build Fill-in-the-Blank GPT Tools)

🧠 What Are SmartForms in FormWise? (The Easiest Way to Build Fill-in-the-Blank GPT Tools)

If you’re building with FormWise and wondering:

“What’s the difference between SmartForms and CoPilots?”

Let’s make it simple:

• CoPilots are chat-style assistants (great for exploration and coaching)
• SmartForms are fill-in-the-blank GPT tools (great for structure, speed, and intuitive use)

And no — SmartForms are not lead capture forms or customer intake forms.
They’re internal tools, built for your users to use inside their dashboards.

🧩 So What Exactly Is a SmartForm?

A SmartForm is a form-style interface where:

• You (the builder) define specific input fields
• You write a backend prompt using those fields as variables
• Your user fills in the fields, clicks submit, and receives a GPT-powered result

You can think of it as a template engine powered by GPT.
Except instead of writing a prompt, your user just… fills in the blanks.

🧠 Why SmartForms Work So Well

Because everyone understands forms — especially non-techies and boomers.

There’s no learning curve.
No “prompt crafting.”
Just: fill in a few fields → get a result tailored to you.

It’s one of the fastest ways to turn:

• A repeatable process
• A coaching framework
• A content template
• Or a strategy breakdown

…into a usable, scalable AI tool your users will actually enjoy using.

🧪 Example SmartForm Use Cases

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🔧 Under the Hood: How SmartForms Work

Here’s how it works when you build one:

1. Create a SmartForm inside FormWise
2. Add form fields (text, dropdowns, checkboxes, etc.)
3. Write a prompt using variables like {{business_name}} or {{tone}}
4. (Optional) Chain multiple prompts for complex workflows
5. Decide where it lives: standalone or inside a Toolset

When the user submits the form:

• The backend prompt runs with their inputs
• They receive a formatted output instantly
• They can even chat with the result if further refinement is needed

🧱 Where Do SmartForms Live?

You have two main options:

1. Standalone SmartForm Embed

Embed it inside a course, Notion page, Kajabi site, or funnel — anywhere HTML works.

Great for:

• Bonus tools inside online programs
• Lead magnet enhancements
• “Free sample” GPT tools on your site

2. SmartForm Inside a Toolset Dashboard

Bundle multiple SmartForms (and CoPilots) inside a Login Mode toolset — a clean, white-labeled dashboard your users can log into.

Great for:

• Coaches scaling client resources
• Consultants building private GPT portals
• Micro-SaaS creators selling utility tools with Stripe

👴 Why Boomers and Non-Tech Users Love SmartForms

Let’s be real:

Not everyone wants to “talk to a chatbot.”

But give them a clear label, some fields to fill out, and a shiny “Generate” button?

They’ll use it every day.

✅ No guessing what to type
✅ No confusion about what it does
✅ No prompt engineering needed

It just works.

💡 Pro Tip: Add Brand Voice + Custom Fields

When you pair SmartForms with Brand Voice, your users’ inputs will automatically reflect their brand tone, values, and business info.

Soon, with Custom Fields, users will be able to save persistent data — and your SmartForms will get even smarter with each submission.

🔑 Final Takeaway: SmartForms = The Most Intuitive Way to Package Your Prompts

If you’ve ever said:

• “I have a great template but it’s stuck in a Google Doc”
• “My coaching clients always ask for help writing X”
• “I want to make a tool but don’t want users to deal with GPT”

Then SmartForms are your answer.

✅ Easy to build
✅ Easy to use
✅ Easy to monetize

And yes — they’re made for humans who just want to click, fill, and win.

🚀 Ready to Build One?

👉 Start your 14-day free trial of FormWise

Or test-drive our Free CoPilot Prompt Builder to get ideas and structure your logic before adding fields.

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